- Use WORD to automatically generate a table of contents according to the chapters of the article
- Select [Style and Format] in [Format]
- A “Style Format” column appears on the right, which mainly uses Heading 1, Heading 2, and Heading 3. Apply title 1, title 2, and title 3 to the titles of each chapter in the text, and a black dot will appear before the title after the setting is successful.
- Of course, the properties of title 1, title 2, and title 3 (such as font size, centering, bold, etc.) can be modified by themselves. Modification method: Right-click “Title 1” and select “Modify”, a modification menu will pop up, and you can modify it according to your own requirements.
- When all are defined, the directory can be generated. Move the cursor to the blank position where you want to insert the table of contents at the beginning of the article, select [Insert]–[Citation]–[Index and Table of Contents]——5. Select the second tab [Directory], and then click OK at the bottom right.
A word document with large chapters and small sections. How to extract chapters to generate a table of contents?
WORD → Click where you want to insert → Insert menu → Index and Table of Contents → Table of Contents → OK
Table of contents is usually an indispensable part of long documents. With table of contents, users can easily know what is in the document, how to find it, etc. Word provides the function of automatically generating the table of contents, which makes the production of the table of contents very easy, and after the document has been changed, the function of updating the table of contents can also be used to adapt to the change of the document.
- Create a title directory
Word generally uses headings or outline levels to create tables of contents. Therefore, before creating a table of contents, you should make sure that the headings you want to appear in the table of contents have the built-in heading styles (Heading 1 to Heading 9) applied. You can also apply styles that include outline levels or custom styles. If the document is well structured, creating a qualified table of contents is quick and easy.
1.1. Create table of contents from header style
The steps to create a table of contents from a header style are as follows:
(1) Move the cursor to the position to be dragged into the directory.
(2) Click the [Index and Contents] menu item of the [Insert] menu item, and select the [Contents] tab in the pop-up [Index and Contents] dialog box.
(3) Select the directory style in the [Format] list box, and the selected result can be viewed through the [Print Preview] box. If [From Template] is selected, the logo uses the built-in table of contents styles (Table of Contents 1 to Table of Contents 9) to format the table of contents. If you want to change the style of the catalog, you can click the [Change] button to modify the corresponding catalog style according to the method of changing the style.
1.2. Create a directory from other styles
If you want to create a table of contents from different styles of the document, for example, instead of creating a table of contents according to the styles of [Heading 1] to [Heading 9], create a table of contents according to the custom style of [Style 1] to [Style 3] directory, the operation steps are as follows:
(1) Move the cursor to the position where you want to insert the directory.
(2) Open the dialog box, and then click the [Options] button to pop up the [Directory Options] dialog box.
(3) Find the style used by the title in the [Valid Styles] list box, and then specify the level of the title in the [Table of Contents Level] text box. If you do not want to use a certain style, delete the number in the [Directory Level] text box. For example, the user can delete the numbers in the [Table of Contents] after Heading 1, Heading 2, and Heading 3.
(4) Click the [OK] button to return to the [Index and Contents] dialog box.
(5) In the [Index and Contents] dialog box, select the appropriate option and click the [OK] button.
- Create a chart directory
A table of contents is also a commonly used table of contents in which you can list descriptions of pictures, diagrams, graphs, slides or other illustrations, and the page numbers on which they appear. When creating a table of contents, the user can arrange the table according to the title of the diagram or the chart label of a custom style, and refer to the page order according to the sorting level, and finally display the table of contents in the document.
Here’s how to organize your table of contents using captions:
(1) Make sure that the pictures, tables, and graphs in the document to be established in the chart catalog have captions.
(2) Move the cursor to the place where you want to insert the table of contents.
(3) Click the [Index and Table of Contents] menu item in the [Insert] menu, and select the [Table of Contents] tab in the [Index and Table of Contents] dialog box.
(4) In the [Caption Label] drop-down list box, select the caption to be created, such as charts, formulas, tables, etc.
(5) Select a directory format in the [Format] drop-down list box. Other options are the same as creating a general directory. After confirming, click the [OK] button.
After checking the chart catalog, when you move the mouse over the catalog item, the mouse pointer will change to a hand shape, and click the left mouse button interface to jump to the corresponding position.
It is very convenient to use captions to build a table of contents, but sometimes, the labels in the document are typed by the user, not added by Word’s captioning function. At this time, you need to use a custom style to create a chart directory, as follows:
(1) Open the [Index and Table of Contents] dialog box, and select the [Table of Contents] tab.
(2) Click the [Options] button to pop up the [Chart Directory Options] dialog box.
(3) Select the [Style] check box, and select the style name used by the chart label in the drop-down list box on the right of it, and then click the [OK] button.
(4) Select each option in the [Index and Contents] dialog box, and then click the [OK] button.
- Create a citation directory
Similar to other directories, citation directories can be created according to different citation types. Before creating a citation table of contents, you should make sure you have corresponding citations in the document. The steps to create a citation table of contents are as follows:
(1) Move the cursor to the position where you want to insert the citation table of contents.
(2) Click the [Index and Table of Contents] menu item in the [Insert] menu, and select the [Citation Table of Contents] tab in the pop-up [Citations and Table of Contents] dialog box.
(3) Select the corresponding citation category in [Category], note that this category should be the citation type that has been created in the citation.
(4) The created citation table of contents also has the corresponding built-in citation table of contents style to apply. If you want to change it, you can click the [Change] button.
(5) If there are more than five page numbers in the citation, you can select the [Use “Everywhere”] check box, which can avoid excessive page numbers and cause inconvenience to users.
(6) If the citation is too long, you can select [Keep original format] to keep the original citation format.
(7) After selecting the tab leader and format of the table of contents, click the [OK] button to insert the citation table of contents.
If you want to mark citations to create a suitable citation table of contents, you can do it as follows:
(1) Select the citation to be marked.
(2) Click the [Mark Citation] button to pop up the [Mark Citation] dialog box.
(3) Select the appropriate type in the drop-down list box of [Category].
(4) Click the [Mark] button to mark the currently selected text. If you click the [Mark All] button, the selected text in the document will be marked.
(5) If you want to mark other citations, do not close the [Mark Citations] dialog box, and directly select the citations to be marked in the document.
(6) Return to the [Mark Citation] dialog box, the selected citation will appear under [Selected Citation], and then click [Mark].
(7) If you want to modify an existing category, you can click the [Category] button to pop up a dialog box.
(8) Select the category to be modified, enter the text to be replaced in the text box under [Replace with], and click the [Replace] button.
(9) After completion, click the [OK] button to return to the [Mark Citation] dialog box. Click the [Close] button.
- Update directory
The table of contents created by Word is based on the content of the document. If the contents of the document have changed, such as the page number or title has changed, the table of contents must be updated to make it consistent with the contents of the document. It is best not to modify the directory directly, because it is easy to cause inconsistency between the content of the directory and the document.
After the directory is created, if you want to change the format of the directory or the displayed title, etc., you can perform the operation of creating the directory again, and reselect options such as format and display level. After the operation is completed, a dialog box will pop up asking if you want to replace the original directory. Select [Yes] to replace the original directory.
If you just want to update the data in the directory to adapt to the changes of the document, instead of changing the format of the directory, you can right-click the directory and click the [Update Field] menu item in the pop-up shortcut menu. . The user can also update the field by pressing the F9 key after selecting the directory.
The catalog is created in three steps
1) Modify the format of the title style
Usually, the built-in title style of Word does not meet the format requirements of the paper and needs to be modified manually. On the menu bar, click “Format | Style”, select “All Styles” from the drop-down list, click the corresponding title style, and then click “Change”. The content that can be modified includes fonts, paragraphs, tab stops and numbering, etc. The format of headings 1-3 should be modified according to the requirements of the paper format.
2) Apply the appropriate formatting to the heading paragraphs of each chapter
Use the “Heading 1” style for chapter headings, “Heading 2” for section headings, and “Heading 3” for third-level headings. Another advantage of using styles to format headings is that it is very easy to change the formatting of headings. If you want to change the font size of all first-level headings to small three, you only need to change the format settings of the “Heading 1” style, and then update it automatically. Error-prone. Refer to Word Help for how to apply styles and update styles automatically.
3) Extract the directory
According to the requirements of the paper format, the table of contents should be placed in front of the main text. Insert a new page before the main text (insert a page break before the title of the first chapter), move the cursor to the beginning of the new page, add the word “Table of Contents”, and set the format. Start a new paragraph, select “Insert | Index and Table of Contents” in the menu bar, click the “Table of Contents” tab, and set the “Display Level” to level 3. No other changes are required. Word will automatically generate the table of contents after confirmation. If there are chapter titles that are not in the table of contents, it must be that the title style is not used or used improperly. It is not that there is a problem with Word’s table of contents generation. Please go to the corresponding chapter to check. After that, if the chapter title changes, or the page number changes, simply update the table of contents.
Note: After the table of contents is generated, sometimes the text of the table of contents will have gray shading, which is the field shading of Word, and it will not be printed out when printing (if you are willing to waste a piece of paper, you can try to print a table of contents). In the “Tools | Options” “View” tab, you can set the display mode of the field shading.
- Use Word to typeset the entire text;
- Select the first level title first, then click the drop-down menu of “Text” in front of “Font” on the toolbar, and select “Title 1”;
- At this time, a black dot will appear before this line, indicating that this line has been set as a directory entry (the black dot in front will not be printed);
- Set the paragraph and font for this line until you are satisfied;
- Place the cursor in the directory row just screened, and then click the format brush on the toolbar, and use the format brush to unify all the text that needs to be set as first-level headings;
- According to the steps 2-5, the 2nd level, 3rd level… in the text is set up in turn;
- Place the cursor on the position where the directory needs to be placed in the text, click “Insert” – “Index and Table of Contents” in the menu, and make appropriate settings in the “Table of Contents” menu.
- At this point, the directory will be automatically generated;
- If you want to modify the font, font size, etc. of the directory, you can select the directory to modify; when selecting, be careful not to click the directory directly, but place the mouse on the left side of the directory, and click when the cursor is an empty arrow. The entire directory is selected and modified. If you only want to modify a certain line, place the cursor at the end of the line and drag it forward;
- If there is a change in a title in the article, right-click on the generated directory after the change, and click “Update Domain” in the right-click menu, and the modified location will be automatically modified in the directory.