When you create a new document in Word, you need to know how to save it so you can access and edit it later. As with previous versions of Word, you can save files to your computer.

You can also use OneDrive to save files to the cloud if you prefer. You can even export and share documents directly from Word.

Watch the video below to learn how to save and share Word documents.

save and save as
Word provides two ways to save files: Save and Save As. These options work similarly, with some important differences.

Save: When you create or edit a document, you will use the save command to save your changes. You will use this command most of the time. When saving a file, you only need to select the file name and location for the first time. After that, you can click the “Save” command to save it with the same name and location.
Save As: You will use this command to create a copy of the document while keeping the original. When you use Save As, you need to choose a different name and/or location for the copied version.

About OneDrive
Most features in Microsoft Office, including Word, are available for saving and sharing documents online. This is done through OneDrive, the online storage space for your documents and files. If you’re using OneDrive, make sure you’re signed in to Word with your Microsoft account. Check out our course on Understanding OneDrive to learn more.

Save the document:
It is important to save your documents whenever you start a new project or make changes to an existing project. Saving early and often prevents your work from being lost. You’ll also want to keep an eye on where your documents are saved so you can easily find them later.

  1. Locate and select the Save command on the Quick Access Toolbar.
  2. If you are saving the file for the first time, the “Save As” pane will appear in the Backstage view.
  3. Then you need to choose a location to save the file and give it a name. Click Browse to select a location on your computer. You can also click OneDrive to save files to your OneDrive.
    Click to browse
  4. The Save As dialog box will appear. Choose where you want to save the document.
  5. Enter a filename for the document and click Save.
  6. The document will be saved. You can save your changes by clicking the Save command again while modifying the document.

You can also access the Save command by pressing Ctrl+S on your keyboard.

Make a copy using save as

If you want to keep a different version of the document while keeping the original, you can create a copy. For example, if you have a file called Sales Report, you can save it as Sales Report 2, so you can edit the new file and still refer to the original version.

To do this, you’ll click the “Save As” command in the Backstage view. Just like saving the file for the first time, you need to choose where to save the file and give it a new filename.

Change the default save location:
If you don’t want to use OneDrive, you may be frustrated by choosing OneDrive as the default location when saving. If you find this inconvenient, you can change the default save location so that this PC is selected by default.

Automatic recovery
Word automatically saves your document to a temporary folder as you work on it. If you forget to save your changes or Word crashes, you can use AutoRecover to recover your files.

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