Word Formatted Text Setup Tutorial

Formatted text draws the reader’s attention to specific parts of the document and emphasizes important information. In Word, you have several options for adjusting text, including font, size, and color. You can also adjust the alignment of text to change how it appears on the page.

Watch the video below to learn more about formatting text in Word.

  1. Change font size: Select the text you want to modify.
  2. On the Home tab, click the Font Size drop-down arrow. Choose a font size from the menu. If the font size you want is not available in the menu, you can click the Font Size box and type the desired size, then press Enter.

You can also use the Increase Font and Shrink Font commands to change the font size.

Change the font: By default, the font of each new document is set to Calibri. However, Word provides many other fonts that you can use to customize text.

  1. Select the text you want to modify.
  2. On the Home tab, click the drop-down arrow next to the Fonts box. A font style menu will appear.
  3. Select the font style you want to use.
  4. The font will be changed in the document.

When creating professional documents or documents with multiple paragraphs, you need to choose fonts that are easy to read. In addition to Calibri, standard reading fonts include Cambria, Times New Roman, and Arial.

Change font color:

  1. Select the text you want to modify.
  2. On the Home tab, click the Font Color drop-down arrow. The font color menu appears.
  3. Select the font color you want to use. The font color will change in the document.

Your color choices are not limited to the drop-down menu that appears. Select More Colors at the bottom of the menu to access the Colors dialog. Choose the color you want and click OK.

Use bold, italic, and underline commands:

Bold, italic, and underline commands can be used to help draw attention to important words or phrases.

  1. Select the text you want to modify.
  2. On the Home tab, click the Bold ( B ), Italic ( I ), or Underline ( U ) command in the Fonts group. In our example, we will click on bold.
  3. The selected text will be modified in the document.

Change text case: Instead of deleting and retyping text, when you need to quickly change the case of text, you can use the Change Case command.

  1. Select the text you want to modify.
  2. On the Home tab, click the Change Case command in the Fonts group.
  3. A drop-down menu will appear. Select the desired case option from the menu.
  4. Text case will be changed in the document.

To highlight text:

Highlighting is a useful tool for marking up important text in a document.

  1. Select the text you want to highlight.
  2. In the Home tab, click the Text Highlight Color drop-down arrow. The highlight color menu appears.
  3. Select the desired highlight color. The selected text will be highlighted in the document.

To remove the highlight, select the highlighted text and click the Text Highlight Color drop-down arrow. Select No Color from the drop-down menu.

If you need to highlight multiple lines of text, changing the mouse to a highlighter can be a useful alternative to selecting and highlighting individual lines. Click the text highlight color command and the cursor becomes highlighted. You can then click and drag the highlighter over the line you want to highlight.

Change text alignment: By default, Word aligns text to the left margin of new documents. However, sometimes you may want to adjust the text alignment to the center or to the right.

  1. Select the text you want to modify.
  2. On the Home tab, select one of the four Alignment options in the Paragraph group. In our example, we selected Center Alignment.
  3. The text will be realigned in the document.

Click the arrows on the slides below to learn more about the four text alignment options.

You can use Word’s handy “Set as Default” feature to save all formatting changes you make and automatically apply them to new documents. To learn how to do this, read our article on changing default settings in Word.

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